Templates to Email a Professor

Emailing professors is an effective means of seeking opportunities to work under their guidance. Professors play a pivotal role in academia and have extensive networks and resources that can greatly benefit students. By reaching out via email, individuals can express their interest, showcase their qualifications, and highlight their dedication to a specific field of study or research. Furthermore, emailing professors can open doors to potential collaborations, grants, scholarships, or even research assistant positions.

Here are a few templates that students can customize to email specific professors:

Template 1

Dear Professor Y,

I hope you are doing well. I, your name, am eager to pursue graduate studies (PhD) in Electrical and Computer Engineering at Z University. I completed my B.Sc. in Electrical and Electronic Engineering from Bangladesh University of Engineering and Technology (BUET) this year with a GPA of 3.68 on a scale of 4.00.

I am going to take the TOEFL test later this month. I scored 314 on my GRE test (Quant: 168).

Your impressive profile has convinced me that I can unleash my potential and talent under your guidance. Your publication "Training calibration-based counterfactual explainers for deep learning models in medical image analysis " was fascinating and informative. My BSc thesis is also on DNN, where I mapped some CNN models in a particular hardware environment using the MNIST dataset and evaluated the hardware properties. I think it would be an excellent opportunity for me if I get the chance to work on Computer Vision more vigorously if you consider me for your lab.

I've attached my resume to this email for you to look over. I will be at your disposal if you require any further documents. Thank you for your time, and I look forward to hearing from you soon.

Sincerely,

X

Template 2

Dear Professor Y,

I hope you are doing well. I, your name, am eager to pursue graduate studies (Ph.D.) in Electrical and Computer Engineering at Z University. I completed my B.Sc. in Electrical and Electronic Engineering this year from Bangladesh University of Engineering and Technology (BUET) with a GPA of 3.68 on a scale of 4.00.

My TOEFL score is 107 and GRE score is 314 (Q168)

Your impressive profile has intrigued me to a great extent. I am highly interested in working on Neuromorphic Computing and building energy-efficient models that mimic the human brain and eliminate the limitations of AI. In my B.Sc. thesis, I worked with hardware implementation of Deep Learning Networks (CNN). I mapped some CNN models in a hardware environment (RRAM memristors) using NeuroSim and tried to retain the software accuracy with lesser energy during inference. I am also interested in nanofabrication and VLSI designs and took three courses in my undergrad, obtaining the highest grades possible. Specifically, I want to improve models at the software level, fabricate those devices in smaller sizes, and maintain energy efficiency. These are the challenges as well as the ultimate goals of modern AI. If you have any open positions in your lab, I would be honored if you consider me.

I have attached my resume for your kind consideration. I will be at your disposal if you need any kind of detailed information about me. Please let me know if any opportunity is present for me.

Sincerely,

X

Template 3 (with papers and work experience)

Dear Professor Y,

I hope you are doing well. I, name, am eager to pursue graduate studies (Ph.D.) at AZ University. I am fascinated by your work on optoelectronic devices and materials, and your impressive profile has convinced me that I can unleash my potential and talent under your guidance. Thus, I wanted to know if you had any openings and whether I would be a good fit for your group.

I reviewed your paper titled “Electrostatic Engineering Using Extreme Permittivity Materials for Ultra-Wide Bandgap Semiconductor Transistors” and thoroughly enjoyed it. It was fascinating to learn that high dielectric constant dielectrics increase uniformity of the gate-drain electric field, resulting in a high average breakdown field and, ultimately, a distinct power merit.

Previously, I worked on the properties of two-dimensional TMD materials. I have performed a computational first-principles study, where I analyzed ternary TMD alloys, vacancy-induced defects, intercalated doping, heterostructures, and their electronic properties. I have authored two conference papers based on these projects, and one journal paper is in the manuscript phase. I also received “The Best Paper” award among 124 accepted papers for the conference paper I presented at ICECE 2022. Currently I am working as a Lecturer in the department of EEE at X University.

My profile, in brief, is as follows:

Bachelor of Science in Electrical and Electronics Engineering (EEE)

GPA:

Publications:

GRE score:

TOEFL score:

I have attached my CV. If you have any questions or want to know more about my academics, please let me know so we can discuss this over Zoom or Skype. Thank you for your time.

I look forward to hearing from you soon.

Sincerely,

X

Students can customize these emails to align with the professor's research interests and showcasing relevant experiences and achievements to increase the likelihood of a positive response. The templates provided can serve as a starting point, but it is important to personalize each email and tailor it to the specific professor and opportunity sought.